September 08 Minutes

Mountain View Rotary

Board Meeting September 17, 2008

CSA Board Room

Submitted by Chuck Osborn, Secretary

Present         Tom Myers, Jim Cochran, Ken Schawderer, Cheryl Moller, Fred Storek, Chuck Osborn, Bert Raphael, and Alicia Crank (by phone)

Minutes         Moved by Tom, Seconded by Ken and approved as distributed.

Cruise            President Sheila received a call to collect $210 as a fee to transfer the Cruise funds.  The matter was referred to Sandi & John Rinaldi to use what ever legal means to resolve the Cruise situation for the betterment of all concerned.

Treasurer      Fred has not yet sent out bills to those on LOA.  He will do so tomorrow.  The dues were sent out at the old rate of $100.  Next six months dues will be sent out for $200 to make $300 for the year.  He hasn't paid the District or International dues until he knows the status of the LOA people.  We broke even on the kick out event. There was some discrepancy regarding people to be billed and those attending.  POLICY FOR MANDATORY EVENTS: Members must sign up and will be billed, guests must be signed up and pay in advance.   Passed.  The survey of other club's dues and meals was shared.  We are one of the top for dues but low for meals.

President      Balance of checking accounts - Charities:  $3,568.32; Endowment - $3067.  David Tran suggested we change the name of the account to "Mountain View Rotary Charities" rather than the current name associating it with the Endowment Fund.  Suggestion was accepted.

President Elect

                        Suggestions for restaurant were solicited.  A Saturday (first) or Friday (second) early in December was recommended.

Membership

                        Suggestion of committee members as submitted by Ken was accepted.  Bruce Barsi's main assignment is the Coordinating Council rather than MVPD.  The next step is for Board members to contact their members and put them to work.  Possible new members were discussed.  Trial of group Fire Department membership was mentioned.  No one has followed up. 

Club Service

                        Nikki will not be able to serve us September 30 and she has not been able to find a replacement.  Cheryl will follow up with Erik's Deli to supply sandwiches, salad, chips & cookies for $9.50 (for 35 people).  We can use soft drinks left over from the Crab feed. Chuck to supply cooler.   A Sante is now planned for Wednesday November 5.  Ken has a list of committees and assignments for the Crab Feed from last year and will forward to Sandi.  She will be encouraged to begin organizing meetings.

Community Service

                        Alicia is planning 4/25/09 as a Rotary @ work day to help clean up Stevens Creek Trail.  She will coordinate with the City.  Bell Ringing will be planned for early December.  Graham School might be a possibility as a "Youthact"  club for middle schoolers.  E Soccer coach was at Foster City Rotary talking about our relationship with them and encouraging similar cooperation.

International

                        Bert has been dealing primarily with District activities.  Palo Alto Main has possibility of sharing DDF Funds with a series of water projects they are working on in India .

Ave. of Service Meeting

                        Meeting will be held in Hayward on Thursday 10/16.  Sheila will get the sign up sheet for Tuesday's meeting.  The club will pay for attendance.  We may carpool.

Adjournment          

                        The meeting was adjourned at 5:45 .  Next meeting will be Wednesday October 15, 4:30 same place.