November Board Minutes

Mountain View Rotary

Board Meeting November 19. 2008

CSA Board Room

Submitted by Chuck Osborn, Secretary

Present         Bert Raphael, Tom Myers, Sheila Hodgkinson, Fred Storek, Alicia Crank, Jim Cochran, Chuck Osborn (David Tran & Cheryl Moller via e-mail after the meeting)

Call to Order            President Sheila called the meeting to order at 4:39 (after serving a homemade apple cake and coffee)

Secretary      The Minutes as distributed were accepted.   The Cops & Gobblers as selected last month has been approved by the District and the check has been sent to the Police department.

Treasurer      The checkbook has a balance of $20,449.85.  All bills have been paid including dues to the District and to Rotary International.   The City has changed their policy and now wants payment for our meetings paid in advance.  Fred was asked to tell the City that our Board can not commit past June.  We probably won't meet one of the meetings in June and we should get credit for not meeting Dec. 30, which we have already paid for.

President Elect

                        The Christmas Party has been set - time and cost wise.  Fred wanted to be sure that we try to make sure the people who say they are coming actually show up.  In the past we've committed for more people than actually show even though everyone pays.   Months for speakers except for March are covered.  Many suggestions for programs during March.

President      Sandi McDonough has agreed to be President Nominee.  Nominations including Board members for next year will be made at the first meeting in December per bylaws.   Our meeting on Nov. 11 was held at the Buddhist Temple .  We have a bill for $40 with a $20 discount.  Alicia moved, Bert seconded and it was passed to send them $40 with a note of thanks.   Sheila suggested that the 5^th Tuesday of the month meeting (only March has this) be devoted to a more social meeting with friends, spouses, and potential members invited.  The Board thought it was a good idea; Sheila will be in charge of planning the meeting.  The idea of having a Visioning (Strategic Planning) meeting was discussed.  Chuck reported on the requirements, passed out Frequently asked Questions sheet.  The meeting will be conducted by a District Committee using a plan developed by & for Rotary Clubs. The process has been used by many clubs in our District.  Between 10 - 20 members of our club should attend including the Board, President Elect, older members, Past Presidents, newer members.  A light meal should be served.  The CSA Board room is perfect (and was offered by Tom).  Time is one evening, 5 - 9PM .  Several dates were selected and will be given to the committee who will let us know which one will work.

Membership

                       
Anita Grossman has requested a LOA through 12/31 due to job and personal issues.  It was granted.

International           

                        Bert said we have $1810 in DDF Funds.  The minimum requirement for a matching grant is roughly $10,000 from a club for the project.  We don't have a project that meets those requirements so we can designate our funds to another club to be used on projects similar to the ones used by Cupertino in the past couple of years.  He presented a proposal from the Palo Alto club (Geoff Ziman, WCS Committee member) to use our DDF with them for a water project in India . Jim Cochran seconded and it was passed to give our DDF Funds to Palo Alto .  They will be asked to attend a meeting and describe the program they are proposing.

Foundation

                        Jim announced that we were well on our way to collecting for the Double and Super Sustainers.  Bert will take the tickets to the District Cabinet meeting in December where the drawing will take place.

Community Service

                        Cops and Gobblers is happening this Sunday.  More volunteers are needed to pass out 190 food baskets.  Rotarians @ Work will happen April 24.  The City has tentatively designated work on the Stevens Creek Trail as the project we can work on.

Youth             Chaperones are still needed for the Interact Dance to be held on December 12^th.   Scholarships will be uniform and online this year.

Adjournment           The meeting was adjourned at 5:53 .  The next meeting will be held at the CSA Board room on Wed. Dec. 17 4:30pm

Emails from David & Cheryl were too large to attach to this part of the minutes for the Rotary page.  I will include them in an additonal "story" page.